Hothfield Parish Council

...in the rustic heart of Kent



 
 JULY 2019 PARISH COUNCIL
MEETING MINUTES - DRAFT

 

MINUTES 188                                                   Page 896
 

Minutes of the Ordinary Parish Council Meeting

held at The Bluebell Centre, Hothfield,

on Wednesday 3 July 2019 at 7.00 pm
 
DRAFT - to be accepted at the next Meeting

 
PRESENT:  

 
Mr I Lloyd (Chair), Mrs M Merrion, Mr M Cook, Mr G Cox,

Mr P Fothergill, Mrs P Sutcliffe


PARISH CLERK: Mrs M Norris
BOROUGH COUNCILLOR: --
COUNTY
COUNCILLOR:
--
MEMBERS OF THE PUBLIC:
  

There was one Member of the Public in attendance.

  1.    APOLOGIES FOR ABSENCE

An Apology for Absence was received from Mr R Vernon. The Chairman announced that it was with regret that he had received a resignation from Mrs S Parker with immediate effect due to personal reasons.

 

  2.    APPROVAL OF REASONS FOR APOLOGY FOR ABSENCE

Councillors unanimously approved the Reasons for Absence submitted by Mrs S Parker and Mr R Vernon.

 

  3.       DECLARATIONS OF PECUNIARY INTEREST AND SIGNIFICANT INTEREST

Declarations of Pecuniary Interest

There were no Declarations of Pecuniary Interest.

 

Declarations of Significant Interest

There were no Declarations of Significant Interest.

 

To note the granting of any requests for Dispensations and the decision

There were no requests for Dispensations.

 

Updating of Declarations of Interest for the Code of Conduct

The Clerk reminded Councillors that they should update their Declarations of Interest with the Monitoring Officer if necessary.    

 

4.    PUBLIC INTERVAL

There was one Member of the Public present.

 

5.       ACCEPTANCE OF MINUTES OF PREVIOUS MEETING

Minutes 187 of the meeting held on 5 June 2019 were accepted and it was unanimously agreed that Mr Lloyd should sign them.

 

Proposed Mr Lloyd             Seconded Mr Cook

 

  6.       MATTERS FOR REPORT ARISING FROM PREVIOUS MINUTES  

There were no Matters for Report not covered on the agenda.

 

Due to recent member changes there are currently on 2 members of the Parish Council who can act as bank signatories. The Chairman recognised that this was a potential problem and agreed to visit the bank with a mandate for additional signatures.

 

                                                                     Clerk to email Chairman all account details

 

7.    A20 OVERNIGHT LORRY PARKING RESTRICTIONS SCHEME

The recent 18month trial has now been approved and made permanent by the Joint Transport Committee although there were some objections raised the majority were in favour and therefore the scheme has now been adopted by Ashford Borough Council and Highways Agency.

    

8.    BOROUGH COUNCILLORS REPORT

Councillor Bell was not in attendance at the meeting.

 

KCC and ABC regarding the ownership and maintenance of the Recreation Field. This matter has been investigated however whilst the maintenance is being conducted by the contractor, the boundaries of ownership are still not clear. Mr G Cox agreed to conduct further enquiries

   

9.            FINANCE 

 

            Earmarked Funds (Statement of Acc for June)  

 

 

Balance

05.06.19

+/-

June

Balance

03.07.19

MUGA

EDF June

         1813.54

    

5.00

       

 

1808.54       

  

Litter Picker Salary and

Other Costs June

 

Mr K Marden

Mrs J Batt

 

 

 

HMRC

Mr L Robbins

2458.38

 

 

 

120.62

219.86

  12.06

  17.20

   

 178.40

   75.00

  1830.24

 

 

 

 

 

 

 

 

 

Bus Shelter

   551.60

 

   551.60

Garden Competition

   390.02

 

   390.02

Village Project

   705.64

 

   705.64

Village Fete

 1793.31

 

 1793.31

Hall Rent for Squad 26

       NIL

 

       NIL

TOTAL

 7712.49

628.14

 7084.35

                                                                                                                      

Bank Balance

Hothfield Parish Council - Bank Reconciliation as at last Bank Statement

            Balance per Cash Book                          Balance at Bank

Opening Balance

32765.19

 

PC Reserve A/C

35753.41

Add Receipts in Year

 6239.99

 

Plus, u/c Receipts

        0.00

 

39005.18

 

 

35753.41

Less Payments in Year

  4316.43

 

Less u/c Cheques

    1164.66

 

34688.75

 

 

34588.75

Less Earmarked Funds

  7084.35

 

PC Current A/C

    100.00

 

27604.40

 

 

34688.75

 

 

 

Less Earmarked Funds

  7084.35

 

 

 

 

27064.40

 

            Hothfield Youth Account - Bank Reconciliation – as at last Bank Statement

Opening Balance

  2402.08

 

Business Current a/c

1369.86

Add Receipts in Year

        0.17

 

Plus, u/c Receipts

      0.00

 

  2402.25

 

 

1369.86

Less Payments in Year

        0.00

 

Less u/c Cheques

      0.00

 

  2402.25

 

 

1369.86

 

 

 

Direct Reserve a/c

1032.39

 

 

 

 

 2402.25

 

            Accounts to be Paid (projected for July)

PAYEE

CHQ

NO

DESCRIPTION

NET

£

VAT

£

GROSS

£

Parish Clerk J Batt

Parish Clerk M Norris

 

Salary

      n/k

      n/k

 

 

 

Litter Picker / Caretaker

01541

Salary

    105.93

 

    105.93

Webmaster

01542

Quarterly services

    133.00

 

    133.00

           

            Resolution:  Councillors unanimously agreed to pay the above accounts and noted the

            Direct Debit Payment to EDF for electricity for the MUGA, taken on 1st of each

         month for £3.00. 

Proposed Projects to be funded from the Income from the Solar Park

           

Following the item’s advertisement in the newsletter requesting suggestions a small number of emails have been received for consideration. It was agreed that this would become an agenda item for discussion at September’s meeting.

         

One suggestion that has been made concerned the trimming of a number of trees around the village and in particular, those in Coach Drive. Mr Cox agreed to check the KCC contract to establish whether they covered such activity and whether HPC could access this. Failing that, HPC could contact ABC tree surgeon for advice.

 

Mrs Sutclife suggested that it may also be beneficial to have a meeting in the near future asking for opinions. The forthcoming discussion in September will consider how best to solicit additional ideas

              

10.    CORRESPONDENCE AND GENERAL COUNCIL BUSINESS       

Correspondence

 No correspondence received.

 

The PCSO’s report was read out by the chairman.

 

Email Correspondence – all forwarded to Councillors

Councillors did not bring any emails to the attention of the meeting.

 

Data Protection

This matter is being progressed.  Nothing to report.

 

Review of Parish Council Website

Nothing to report.  Matter ongoing

 

NALC Legal Briefing re Website

Nothing to report.  (This should be resolved when the website is transferred to KCC)

 

Risk Assessment

Mrs Merrion agreed to undertake a risk assessment.

                                                                                 Clerk to send Mrs Merrion guidelines.

  

Community Payback Scheme

Mr P Fothergill not present to report on item.  

 

Anti-social Behaviour on Recreation Ground

Nothing to report.

 

Speed Signs

Nothing to report however this item will remain as a continuous update.

 

Report from KALC Meeting          

No meeting or report issued.  Mr Cox is to attend the next meeting.

 

Container on MUGA

This has now been purchased and erected. Mr Cook kindly agreed to clear out the cage and decide what should remain and also photograph items. Ken Marden will then dispose of any unwanted items.   Keys for the container to be held by Mr Cook .   

 

Solar Grant Spending

Discussed as earlier item.

 

A20 50 mph scheme

Westwell PC have added their support to this scheme. Action on Clerk to establish how this is to be enforced and monitored.

 

Post meeting Note:  we have been advised that the limit will be self-enforcing ie drivers responsibility.             

                                     Clerk to confirm whether this will be monitored going forward.

 

Southern Water

Nothing to report - Ongoing.
 

11.       PLANNING

Please see attached list.  

          

12.       FORUM FOR EXCHANGE OF INFORMATION BETWEEN COUNCILLORS

The Chairman reported that he had attended the Westwell parish council meeting which he hopes to continue to attend on a regular basis.

 

Hothfield Village Hall Committee. Clerk was asked to approach Mr Fothergill to see whether he is prepared to attend future meetings.  

 

Mr Cook had painted over the graffiti on the pillars of the MUGA and was thanked by the Chairman.

 

Mr Cox updated Councillors on the progress regarding the Mather and Smith site at the rear of The Old Dairy.  The steel barn had no components except girders at present. Mr Cox suggested that that HPC raise the issue of the colour with Mr Patton.

                        

Post Note. Clerk has checked the Planning approval which clearly states that the colour of the girders will be Olive Green. Therefore, suggest that the matter has already been addressed.

 

Mrs Sutcliffe reported that the streetlights were not working in School road/Station Road to the A20.                                                                                                        Clerk to report  

 

The Chairman suggested that a Tree survey be raised and discussed at the next meeting.

 

Mr Cox & Mrs Merrion both reported that they continued to have problems accessing their Hothfield email accounts. Clerk agreed to send correspondence via their personal inboxes.

 

There being no other business the meeting closed at 8.20 pm.

 


HOTHFIELD PARISH COUNCIL

 

PLANNING APPLICATION RECORD

 

2019

JULY 2019

 

19/00126/TC    26 The Street, Hothfield, Ashford, Kent, TN26 1ES

Leylandii Cypress on the boundary of the property. Application to reduce the height by 8m back to previous cuts and remove a limb encroaching into the neighbouring property. All dead within the canopy to be removed as well

 

Decision Notices received from ABC

 

19/00673/AS    Manor Cottage, Church Lane, Hothfield, Ashford, TN26 1EL

Conversion of existing garage into a habitable room; replacement of porch canopy. Borough Council:  Permit

 

 

Up to top of page


 
Published: 21.08.2019
 2019 Hothfield Parish Council