Hothfield Parish Council

...in the rustic heart of Kent



 
 AUGUST 2017 PARISH COUNCIL
MEETING MINUTES
    
 
[ DRAFT - to be accepted at the next Meeting ]

MINUTES 167                                                   Page 769
 

Minutes of the Ordinary Parish Council Meeting

held at The Bluebell Centre, Hothfield,

on Wednesday 2 August 2017 at 7.00 pm

PRESENT:  

Mr D Parker (Chair), Mrs S Parker, Mr M Cook, Mr P Fothergill, Mr P Howard, Mr I Lloyd and Mr R Libbeter
 

PARISH CLERK: Mrs J Batt
BOROUGH COUNCILLOR:   
MEMBERS OF THE PUBLIC:
  

There was one Members of the Public present.

1.    APOLOGIES FOR ABSENCE

An Apology for Absence was received from Mrs P Sutcliffe (prior engagement) and Mr L Krause (prior engagement).

 

2.    DECLARATIONS OF PECUNIARY AND SIGNIFICANT INTEREST

Declarations of Pecuniary Interest

There were no Declarations of Pecuniary Interest.

 

Declarations of Significant Interest.

There were no Declarations of Significant Interest.

 

To note the granting of any Requests for Dispensations and the decision

No such applications received.

 

i.    Updating of Declarations of Interest

Councillors were reminded to update their Declarations of Interest with the Monitoring Officer if necessary.

3.   PUBLIC INTERVAL

The meeting was opened to the members of the Public present from 7.02 – 7.09 during which time the member of the public present discussed items relating to the parish with members of the council.

 

4.   ACCEPTANCE OF MINUTES OF PREVIOUS MEETING

Minutes 166 of the meeting held on 5 July 2017 were accepted and it was unanimously agreed that Mr Parker should sign them.

 

Proposed:  Mr Libbeter            Seconded:  Mr Fothergill

 

5.    MATTERS FOR REPORT ARISING FROM THE PREVIOUS MINUTES

The profit from the Fete has now increased to £642.90 due to the addition of the money from the sale of ice creams.  This is going to be given to the KSSAA and a Christmas party is going to be funded from the balance in the account.

         

6.   FINANCE

         Bank Balance per Cash Book                  Balance at Bank

Opening Balance

  27952.12

 

PC Reserve A/C

     24160.63

Add Receipts in Year

    8864.18

 

Plus u/c Receipts

       2960.00

  36816.30

 

 

     27120.63

Less Payments in Year

    9298.26

 

Less u/c cheques

       4199.03

 

  27518.04

 

 

     22921.60

Less Earmarked Funds

  11476.45

 

PC Current A/C

         100.00

 

  16041.59

 

Y Current A/C

       3465.91

 

 

 

Y Reserve A/C

       1030.53

 

 

 

 

     27518.04

 

 

 

Less Earmarked Funds

     11476.45

 

 

 

 

     16041.59

             

              Accounts to be Paid

PAYEE

CHQ

NO

DETAILS

NET

£

VAT

£

GROSS

£

Mrs J Batt

  1439

Salary

General Admin

Expenses

    214.62

      28.94

        6.03

 

   

 

    249.59

Mr K Marden

  1440

Salary

      96.70

 

      96.70

                                                   

Resolution:  Councillors unanimously agreed to pay the above accounts and noted the Direct Debit Payment to EDF for the electricity for the MUGA, taken on the 1st of each month for £9.00.      

 

Proposed  Mr Libbeter          Seconded  Mr Lloyd

 

            Earmarked Funds                                  

 

Balance

05.07.17

+/-

August

Balance

02.08.17

MUGA

EDF August

  2815.70

 

     9.00

                

  2806.70

Litter Picker’s Salary and Other Costs

Salary August

  3222.79

 

 

   96.70

 

 

  3126.09

Bus Shelter

    451.60

 

    451.60

Garden Competition

    351.65

 

    351.65

Village Projects

  2400.00

 

  2400.00

Village Fete

  1640.41

 

  1640.41

Hall Rent for Squad 26

    700.00

 

    700.00

TOTAL

11582.15

 105.70

11476.45

 

7.   LOCAL PLAN

Local Plan Revisions Drop-In Session

The drop-in session was constantly staffed by 3-4 officers from ABC and well attended by residents of Hothfield and other local villages.

 

Hothfield Parish Council Consultation Feedback on Local Plan Revisions

Councillors noted that the wording in respect of the Coach Drive site had slightly differed from that in the ABC June 2017 Cabinet papers, changing from "up to 40 units" to "an indicative capacity of 40 units" and there is a change to the wording regarding the sewerage infrastructure on the A20 Corridor site near the Holiday Inn Hotel".

 

Mr Parker reported that he is going to meet with Mrs Drury, Chair of Westwell Parish Council and Mrs Leyland, Chair of Charing to discuss how the 3 councils will respond to the proposal for the A20 corridor. 

 

The proposal will affect Charing more than Hothfield or Westwell.

 

Following this meeting, Mr Parker will draft a response and circulate it to all members for their comments in time for it to be submitted to ABC by the deadline of 31 August.

8.   CORRESPONDENCE AND GENERAL COUNCIL BUSINESS

Correspondence

Cube

KALC re funding for equipment to ensure councils comply with the Transparency Code

 

Email Correspondence

KALC re meeting to discuss Open Letter to Secretary of State for Housing

 

Memorial Post Box

Mr Howard reported that, following the last meeting he spoke to Mr Simkins who gave him the name of an officer from KCC who authorised the installation of the box on the pavement outside of the Post Office.  The installation is now complete.

 

The Clerk will write to Mr Simkins and Data Tooling to thank them for their help with this project.

 

The box will be added to the Fixed Asset Register with a value of £170, but it was agreed not to insure it as a separate item as Mr Parker was satisfied that our cover for Street Furniture is adequate to cover the box.

 

Interactive Speed Signs

A discussion on the possible funding of a sign took place and it was agreed that the Clerk would prepare a report and circulate it to councillors for discussion at the next meeting.

 

Mrs Sutcliffe will be asked to contact Mr Krause again about a contribution to this project from his ABC ward members grant, as the rules now seem to suggest he is able to make a contribution of £500.

 

Parking in Hothfield

ABC Housing Services owns the land around the estate and KCC own the road surfaces.

 

Mr Parker reported that he met with Mr Crossley from ABC Housing Services, on 25 July and walked around the village looking at reported parking issues.

 

Mr Crossley agreed to investigate ways in which the parking could be improved and promised to get back to Mr Parker in 2 or 3 weeks.

 

A councillor reported that Parking Enforcement Officers have been seen in Tufton Road.

 

ABC Parishes Letter to Housing Minister

Mr Parker reported that the original letter has been revised and of the 39 parishes in the Borough, so far 26 have agreed to support, one wishes to wait for the outcome of the Local Plan Consultation and 12 had still to reply.

 

When the letter is sent, it will be with the backing of KALC, which is endorsing the initiative and prior to this, conversations will take place with Damian Green, MP for Ashford, Damian Collins, MP for Folkestone and Hythe and possibly other local MP's.

 
There is a possibility that the Government may change the calculations used to determine the 5-year housing land supply rules, to provide better protection for villages against speculative developers applying to build on inappropriate areas.  KALC has therefore suggested the Ashford parishes await the outcome of the revised 5-year housing land supply calculations before sending the letter to the Housing Minister.

Councillors agreed to give Mr Parker permission to sign the letter as and when it is sent, provided he agrees with the content.

 

Lorry Parking in A20 Lay-Bys

Mr Parker updated councillors on the recent meeting he attended with officers from Kent Highways Department, Mrs Drury, Chair of Westwell Parish Council, our KCC Councillor, Mr Simkins and our ABC Ward Member, Larry Krause to discuss lorry parking along the A20 from Charing to Ashford.

 

Joint Parishes Traffic Committee

A meeting has been arranged for 10 August to discuss the future of this committee.   

It has been suggested that this should be a sub-committee of the KALC and Mr Parker proposed the parish council reserve its position as to whether to be involved until the terms of reference have been agreed.

 

9.   BOROUGH COUNCILLORS REPORT

Mr Krause was unable to attend the meeting.

 

Mr Parker will ask him to submit a written report on his work for Hothfield when he is unable to attend meetings in future.

 

10.    PLANNING

Please see attached list.           

 

11.       FORUM FOR EXCHANGE BETWEEN COUNCILLORS

Mr Cook and Mr Libbeter gave their apologies for the next meeting, due to personal commitments.

 

The graffiti in the Road Closed sign at the junction with Bears Lane and the fact that the sign in The Street is currently on the ground will be reported to the Environment Agency.                                                      

             

There being no other business the meeting closed at 9.05 pm.

 


HOTHFIELD PARISH COUNCIL

PLANNING APPLICATION RECORD

2017

AUGUST 2017

17/1093/AS      Land Adjoining The Kings Head, The Street, Hothfield
Construction of one detached dwelling and two semi-detached dwellings, together with associated access, garaging, parking and landscaping

                          Parish Council:  No Comment 4:  Object 2:  Support 1 

 

Decision Notices received from ABC          

17/00299/AS     Land West of 1 to 4 Thanet Terrace, The Street, Hothfield, Kent
Construction of a new 1.5 storey dwelling, with integral garage and associated access, parking and landscaping

                          Borough Council:  Refuse

 

17/00418/AS    Solar Panels at Oaklands Farm, Pluckley Road, Hothfield, Kent, TN26 1ER

Variation of wording on condition 1 of planning permission reference 15/01360/AS

to extend permission by 5 years

                            Borough Council:  Permit

 

17/00758/AS     Agricultural buildings, Britton Farm, Maidstone Road, Hothfield, Kent

                            Removal of condition 12 of application 15/01146/AS – To allow for the

                            placement of garage doors on car ports

                            Borough Council:  Permit

 

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Published:  30.08.2017
 2017 Hothfield Parish Council