SEPTEMBER 2011 PARISH COUNCIL
Minutes of the Ordinary Parish Council Meeting
held at The Bluebell Centre, Hothfield,
on Monday 12 September 2011 at 7.00pm
[ DRAFT - to be formally accepted at next meeting ]
PRESENT: Mr L Krause (chair), Mrs J Colby, Mrs P Sutcliffe, Mrs E Turner
Mr J Collins, Mr P Eckersley, Mr P Howard and Mr D Parker
PARISH CLERK: Mrs J Batt
MEMBERS OF THE PUBLIC: There were 3 Members of the Public present for the first part
of the meeting.
1. APOLOGIES FOR ABSENCE
An Apology for Absence has been received from Mr J Patel (work commitment).
2. DECLARATIONS OF INTEREST
There were no Declarations of Interest.
i) Updating of Declarations of Interest for the Code of Conduct
Councillors are reminded that they should update their Declarations of Interest
with the Monitoring Officer if necessary.
3. PUBLIC INTERVAL
The meeting was opened to Members of the Public from 7.05 – 7.20 for questions and comment.
4. ACCEPTANCE OF MINUTES OF PREVIOUS MEETING
Minutes 100 were accepted and it was unanimously agreed that Mr Krause should sign them as a true record of the meeting.
Proposed Mr Collins Seconded Mrs Sutcliffe
5. MATTERS FOR REPORT ARISING FROM THE PREVIOUS MINUTES
There were no Matters for Report.
6. RISK ASSESSMENTS
All the items raised on the Digley report have been dealt with.
Mr Parker reported that he had carried out the six monthly risk inspection. He will source
some “No climbing signs” for the bus shelter. He has given a copy of the risk
assessment to Mrs Marden so that the Village Hall Committee can deal with the
issues relating to the hall.
7. CORRESPONDENCE AND GENERAL COUNCIL BUSINESS
ABC re Parish Forum
Clerk and Councils Direct
Royal Horticultural Society
KCC Consultation on KCC’s Countryside Access Improvement Plan
KALC Finance Conference 2011
Clerk and Councils Direct
Mr Krause did not bring any emails to the attention of councillors.
The members of Community Payback have cut various areas of grass around the village.
Request to place a Book Bank in Hothfield
Councillors did not feel they could give permission for a book bank in the village, but they
suggested that the British Heart Foundation should contact the Bluebell Centre and ask
whether they would be able to take a wheelie bin.
Parish Council nomination for 2 Ex Officio Trustees on the Hothfield Education Foundation
Resolution: Councillors unanimously agreed to nominate Mrs Highwood and
Mrs Whittington as Ex Officio Trustees on the Hothfield Education Foundation
Accounts paid in August
The above payments were authorised by Councillors Krause, Parker and Howard
Resolution: Councillors unanimously agreed to pay the above accounts.
Proposed Mr Collins Seconded Mr Parker
Bank Balance per Cash Book Balance at Bank
Adoption of Externally Audited Accounts
Omitted from the Agenda in error.
The Annual Return has been received back from the District Auditor with no
Matters Arising. The Completion of Audit Notice and a copy of the accounts will be posted on the notice board once it is installed.
Report on the Review of Documents by the Finance and Policy Working Group
Mr Krause reported that all was in order with the documents.
Insurance – Self Insured Assets
Resolution: Councillors unanimously agreed to self insure the Litter Cart.
All other assets are insured.
Request for ESA funding from the Bluebell Centre
Following discussion Councillors unanimously agreed that the Clerk should write and inform
Mrs Parker that, whilst they are keen to support the work of the Bluebell Centre and to
fund activities for the children of Hothfield, they do not feel that the money given to
Hothfield for Extended School Activities should be used to pay for the parents take part in
outings. The cost of the coaches required to transport the children seemed to be excessive and
it was considered that the money would be better spent funding activities in the village.
Please see attached list.
10. FORUM FOR EXCHANGE OF INFORMATION BETWEEN COUNCILLORS
Mr Howard reported that the Summer Fete made in the region of £200 profit.
Mr Parker is currently taking bookings for the Village Hall.
The lottery money is to be used to pay for the removal of the Ash Tree from the car park as it is dangerous.
There is a problem with the sewerage backing up. Mr Parker will contact Environmental Health.
The Harvest Supper is being held on 1 October.
Subscriptions to the Hothfield Lottery are due for renewal.
Mrs Sutcliffe updated councillors on the Youth Project. A full report will be made at the October meeting.
The Clerk was asked to write to Oakover Nurseries to thank them for the Gift Token they donated as a prize for the Garden Competition.
There being no further business the meeting closed at 8.50 pm.
HOTHFIELD PARISH COUNCIL
PLANNING APPLICATION RECORD 2011
DECISIONS TAKEN AT MEETING HELD 12 SEPTEMBER 2011
11/01015/AS Hothfield Car Sales, Maidstone Road, Westwell, Ashford, Kent TN26 1AP
Change of use of existing car showroom to workshop for MOT testing (use class B2),
External changes to the showroom building to include new steel framed cladding to the
Roof and walls and the insertion of a steel framed roller door. The erection of a steel
framed building for car valeting.
Parish Council: Support
|Last update: 19.09.2011||
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