A Register of Member’s Interests must be completed by each Councillor and returned to ABC.  A copy must be given to the Parish Clerk for Parish Council records.

1.   ELECTION OF CHAIRMAN – Chairman to sign Declaration of Acceptance of Office

2.   APOLOGIES FOR ABSENCE

3.   DECLARATIONS OF INTEREST

4.   ELECTION OF VICE CHAIRMAN

5.   FORMATION OF FINANCE AND POLICY COMMITTEE

6.   ELECTION OF OFFICERS TO COMMITTEES

     Finance and Policy Committee

               Village Hall Committee

               KALC

               Police Committees

               Nature Conservation Forum

               Planning Committee

7.         DELEGATION OF RESPONSIBILITIES

             i.     Annual Review of Financial Regulations - August

             ii.    Annual Review of Standing Orders - August

             iii.   Annual Review of arrangements in Place regarding Freedom of Information Act - August

             iv.   Six Monthly Review of Fixed Assets – August 11

                                                                              March 12

             v.    Six Monthly Risk and Financial Risk Assessment – August 11          

                                                                                                March 12

             vi.   Internal Parish Council Audit - August

  vii.  Annual Review of Insurance Arrangements – On Receipt of Policy

            viii. Weekly Safety Check – MUGA and Youth Shelter

             ix.   Review of Terms of Reference for the Planning Committee - August             

   x.   Councillors responsible for Website

8.         ACCEPTANCE OF MINUTES

9.          MATTERS FOR REPORT ARISING FROM PREVIOUS MINUTES

10.        MATTERS ARISING FROM THE ANNUAL PARISH MEETING

 
11.        PUBLIC INTERVAL

12.        CORRESPONDENCE, FINANCE AND OTHER COUNCIL BUSINESS

              Accounts to be paid

              Bank Balance

              Adoption of Internally Audited Accounts and review and completion of associated paperwork

               Review of Statement of Internal Control

               Review of the Effectiveness of the Internal Auditor

               Storage of Parish Council Documents

               Arrangements for dealing with Parish Council Post and Emails

               Update on progress of items needing attention following Risk Assessment

13.          PARISH COUNCIL INSURANCE

14.          PLANNING

Please see attached list.  Any received after publication of the agenda will be discussed at the meeting

15.         VILLAGE RESPONSIBILITIES

              MUGA    

               Parish Notice Board

16.          ANY OTHER BUSINESS

                 Items for discussion only.  No decisions can be made under this heading.

Clerk

                                                                                                                                            28 April 2011

NEXT MEETING 13 JUNE 2011

ITEMS FOR INCLUSION ON THE AGENDA TO BE WITH THE CLERK BY 3 JUNE

HOTHFIELD PARISH COUNCIL

PLANNING APPLICATION RECORD 2011

DECISIONS TO BE TAKEN AT MEETING TO BE HELD 9 MAY 2011

The following decision notices have been received from Ashford Borough Council:-

11/00257/AS     Mr M Sandford re Black and White Bungalow, Godinton Park, Godinton Lane,

                              Hothfield, Ashford, Kent TN23 3BP

                              Erection of single storey rear extension

                            Borough Council:  Permit – Mins May 11