2009 PARISH COUNCIL
Minutes of the Ordinary Parish Council Meeting
held at The Village Hall, Hothfield,
on Monday 9 November 2009 at 7.00pm
[ DRAFT - to be formally accepted at next meeting ]
PRESENT: Mr L Krause (Chair), Mrs K Pender, Mrs P Warren, Mr J Collins, Mr A Rawlins
Mr D Beckley (Community Warden)
Mr C Stanley (Webmaster)
PARISH CLERK: Mrs J Batt
MEMBERS OF THE PUBLIC: There were no Members of the Public present
1. APOLOGIES FOR ABSENCE
An Apology for Absence was received from Mrs S Whittington, (Prior Engagement),
Mr P Howard, (Prior Engagement) and Mr L Hughes, (Work Commitment).
2. DECLARATIONS OF INTEREST
There were no Declarations of Interest.
i) Updating of Declarations of Interest for the Code of Conduct
Councillors are reminded that they should update their Declarations of Interest
with the Monitoring Officer if necessary.
3. PUBLIC INTERVAL
There were no Members of the Public present.
4. ACCEPTANCE OF MINUTES OF PREVIOUS MEETING
Minutes 82 were accepted and it was unanimously agreed that Mr Krause
should sign them.
Proposed Mr Collins Seconded Mrs Pender
5. MATTERS FOR REPORT ARISING FROM THE PREVIOUS MINUTES
There were no Matters for Report not included on the Agenda.
6. VILLAGE PLAN AND STRATEGY TO IMPLEMENT
i. Funding and Recruitment for Computer Course – Taster Day set for 22.03.10
We need 2 –3 groups of 10 people to enable the course to be run in Hothfield.
Councillors felt that these should be split into age groups, with a group specifically for
younger and one for older students as all students will be able to work at their own
pace, as everyone has their own computer.
It was agreed that the Computer Course must be well advertised, after Christmas, on
the notice board, in the Hothfield Newsletter and on the Website. The Clerk was asked
to contact Mr Birch and ask if he has a one page flyer that can be used in advertising the
course as well as being printed off and posted through all doors in Hothfield.
Action: Parish Clerk
PC Miller organised Operation Reflect around the Village during the last month.
Officers visited numerous houses and discussed issues of concern with parishioners.
Following this, householders received a copy of the Community Safety Newsletter for
Downs West and councillors were concerned to find that it states that the Parish Council
decided that the problem with loose dogs was no longer a priority. The Clerk was asked
to write to David Lloyd and give him the correct facts.
The Mobile Police Station will be in Hothfield on 12 December.
Budget and Setting of Parish Precept for 2010/2011
Please see attached budget.
Resolution: Councillors unanimously resolved that, providing the Parish Council
receives a request from the Editor of, or the person responsible for, the
Hothfield Newsletter, prior to submission of the precept request, asking for an
allocation of funds from S137, we will allocate £1500 for the publication of the
Hothfield Newsletter for the financial year 2010/2011.
Proposed Mr Rawlins Seconded Mr Collins
Resolution: It was unanimously agreed to set the Precept for 2010/2011 at £9500.00.
Received this month: H M Revenue & Customs £96.60 Tax refund for Mr Marden
Accounts to be paid
Resolution: Councillors unanimously agreed to pay the above accounts.
The Clerk was asked to contact Came & Co and ask how much the premium will increase
if we insure the MUGA for up to £5000 for material damage. Cover to include the surface,
fence and lighting.
Action: Parish Clerk
8. CORRESPONDENCE AND GENERAL COUNCIL BUSINESS
Ash Tree in Village Hall car park
Mr Rogers has asked for a written report from a Tree Expert into the health of the
Ash Tree. Councillors proposed that the Village Hall Committee should obtain this report.
Action: Mr Collins
With regard to the trees that have recently been removed from the Village Hall, Councillors
were concerned that the logs are being given away. They felt that they should be sold
to help offset the cost of removing the trees. Mr Collins will discuss this with Mr Rogers.
Action: Mr Collins
Service Level Agreement with Ashford Borough Council
Resolution: Councillors unanimously agreed to adopt the Service Level Agreement with
Ashford Borough Council and look forward ABC implementing it in full.
Contract for Litter Picker
Following discussion it was agreed that the Litter Picker will only be employed on an ad hoc
basis and the terms and conditions of employment should be as follows:-
Hours – 3 per week
Salary – £7 per hour
Holiday - Not paid
Sickness – Not paid
Grievance Procedure Any grievance should be reported to the Parish Clerk in writing.
KHS Parish Portal
The Clerk informed councillors that she attended Parish Portal Training, to allow her to enter
highway issues directly onto the Portal. If Councillors wish to use the Portal they must
sign a Disclaimer. Councillors unanimously agreed that all issues should be reported
by the Parish Clerk.
9. VILLAGE AFFAIRS
As discussed under item 6, The Clerk will write to David Lloyd and inform him that the
problems with dogs running loose is still an issue within Hothfield.
Speed Watch – Volunteer needed
PC Miller has asked the members of the Parish Council for some indication as to when the
worst time for speeding is during the day. It was agreed to put a poster in the Post Office
asking for volunteers to run the Speed Watch Scheme.
Action: Mrs Pender
No Planning Applications received this month.
11. FORUM FOR EXCHANGE OF INFORMATION BETWEEN COUNCILLORS
Mrs Warren reported that she is in contact with a lady who is having problems
regarding a proposed move to am Ashford Borough Council owned bungalow in Hothfield.
She is trying to help her sort the problems out with ABC. The Housing Manager is holding
a surgery on Friday 13 November and it was suggested that they attend .
Mr Rawlins asked whether the Parish Council are intending to take part in the
Christmas Tree Festival. Mr Hughes is organising the tree.
There being no further business the meeting closed at 9.00 pm.
|Last update: 06.01.2010||
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