| Hothfield Parish Council ...in the rustic heart of Kent |
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The Freedom of Information Act 2000
Commits an authority to make information available to the public as part of its normal business activities, the information covered is as follows:-
1. WHO WE ARE AND WHAT WE DO Parish Councillor’s Contact Details Register of Members Interests Undertaking to Observe the Code of Conduct Declarations of Interest Register When and Where we Meet Standing Orders Agenda published on the notice board at least 3 days prior to a meeting
2. WHAT WE SPEND AND HOW WE SPEND IT Financial Regulations Receipt and Payment book Cheque Stubs Bank Statements Precept Request Request for Road Sweeping Grant Invitations to Tender for Work, and Subsequent Replies VAT return, Internal Auditor’s Report Annual Return NatWest Corporate Bond Documentation The above to exclude any confidential information and limited to the last Financial Year
3. EMPLOYMENT PRACTICE AND PROCEDURE Job Descriptions Clerk’s Contract of Employment To exclude any information classified as personal under the Data Protection Act 1988
4. WHAT OUR PRIORITIES ARE AND HOW WE ARE DOING Minutes of Ordinary Parish Council Meetings – Limited to 2 years Minutes of the Annual Parish Council Meeting – Limited to 2 years Minutes of any Extraordinary Parish Council Meeting – Limited to 2 years Minutes of the Annual Parish Meeting – Limited to 2 years Record of Planning Applications Received and Decisions Made – Planning Applications will need to be obtained from Ashford Borough Council Copies of Risk Assessment and Risk Inspections made
5. HOW WE MAKE DECISIONS Minutes of Ordinary Parish Council Meetings – Limited to 2 years Minutes of the Annual Parish Council Meeting – Limited to 2 years Minutes of any Extraordinary Parish Council Meetings – Limited to 2 years
6. OUR POLICIES AND PROCEDURES Standing Orders and Financial Regulations
7. LISTS AND REGISTERS Fixed Asset Register Risk Assessment and Risk Inspection Records for all Council Assets and Activities Record of Planning Applications Received and subsequent Decisions Made
8. THE SERVICES WE OFFER All Members of the Public are welcome to attend all Parish Council meetings Contact Details for Councillors and The Clerk are readily available Members of the Public are welcome to contact the Clerk or Councillors at any time to discuss anything related to the business of the Parish Council. Anything raised with a Councillor or the Clerk during the month will be included for discussion at the next meeting. Members of the Public should note that a Councillor is unable to make a decision outside of a Parish Council meeting Minutes are available from the Clerk Copies The Annual Return is published on the Notice board Hothfield Parish Council provide a Website
9. METHOD OF PUBLICATION Notice board Contact Details Agendas Budget Figures Annual Accounts Annual Return
Website Hothfield Newsletter Contact Details Notification of Publication Scheme in Agendas February 2009 edition and other items Minutes as appropriate throughout the year Standing Orders Financial Regulations Annual Accounts Budget Figures Annual Return
All information covered by this scheme is held by:- The Parish Clerk, Mrs J Batt – Telephone 01233 733994 and Members of the Public should contact her to make arrangements to obtain or view the information held. All information is held in paper format only and in English. Obligations under disability and discrimination legislation and any other legislation to provide information in other forms and formats will be adhered to when providing information in accordance with this scheme.
10. CHARGES WHICH MAY BE MADE FOR PUBLICATION UNDER THIS SCHEME Charges may be made for actual disbursements incurred such as:
10p per copy - colour
If a charge is made confirmation of the payment due will be given before the information is provided. Payment may be requested prior to the provision of the information.
11. Information held by a public authority that is not published under this scheme can be Requested in writing, when its provision will be considered in accordance with the provisions of the Freedom of Information Act
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| Last Update 16.12.2008 | © 2008 Hothfield Parish Council |
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