NOVEMBER 2011 PARISH COUNCIL
MEETING MINUTES

Minutes of the Ordinary Parish Council Meeting

held at The Bluebell Centre, Hothfield,

on Monday 14 November 2011 at 7.00pm

[ DRAFT - to be formally accepted at next meeting ]

PRESENT:                                               Mr L Krause (chair), Mrs P Sutcliffe, Mrs E Turner     

                                                                  Mr J Collins, Mr P Eckersley and Mr J Patel

PARISH CLERK:                                     Mrs J Batt

BOROUGH COUNCILLOR:                Mr D Robey    

MEMBERS OF THE PUBLIC:    There was one Members of the Public present for part of the meeting.

1.     APOLOGIES FOR ABSENCE

An Apology for Absence was received from Mr P Howard (prior engagement) and

Mr D Parker (prior engagement).

2.       DECLARATIONS OF INTEREST

There were no Declarations of Interest.

i)  Updating of Declarations of Interest for the Code of Conduct

Councillors are reminded that they should update their Declarations of Interest with the Monitoring Officer if necessary.

 3.     PUBLIC INTERVAL

The meeting was opened to Members of the Public from 7.03 – 7.35 for questions and comment.

 4.     ACCEPTANCE OF MINUTES OF PREVIOUS MEETING

Minutes 102 were accepted and it was unanimously agreed that Mr Krause should sign

them as a true record of the meeting.

Proposed  Mr Collins                Seconded  Mrs Sutcliffe

5.    MATTERS FOR REPORT ARISING FROM THE PREVIOUS MINUTES

 Mrs Sutcliffe’s report on the Youth Project is attached to the file copy of the Minutes.

 The Clerk will send it to Mr Stanley for the Website.

 6.    CORRESPONDENCE AND GENERAL COUNCIL BUSINESS

Clerk and Councils Direct   

English Rural Housing Association

ABC Notice of Meeting of Standards Committee

KCC Minerals and Waste Sites Development Plan Documents

ABC re Planning and Compulsory Purchase Act

KALC Minutes of Meeting held 05.10.11

KALC re AGM

ABC Get Smart Go Green

Email Correspondence

           Mr Krause brought the attention of Councillors to the email from KCC regarding salt bins.

The Clerk will clarify the situation regarding insurance cover with Came & Co.  Councillors agreed that a bin is needed at the junction of Bethersden Road and Church Lane.  KHS will be contacted to see if they will agree to one being placed just inside Church Lane.

Venue for Future Parish Council Meetings     

       Councillors agreed to change meeting nights to the 4th Monday of the month.  Meetings will be held in the Village Hall.  The rent for the hall is £7.50 per hour.

Storage of Parish Council Documents

           The Clerk will liaise with Mr Howard with regard to moving the filing cabinet back to the village hall.

7.    FINANCE   

          Accounts to be paid at this meeting

            Resolution:  Councillors unanimously agreed to pay the above accounts.   

            The NatWest Bond has been reinvested.

            Proposed Mrs Sutcliffe                              Seconded  Mr Collins

            Bank Balance per Cash Book                                       Balance at Bank

            Earmarked Funds     

Budget 2011-2012

Mr Krause reported that the budget has not yet been set.  As the precept request may have to be with ABC before the next meeting, Councillors agreed to keep the Precept at £9500.00.  This will be clarified at the next meeting if the request has not been sent in.

Interim Internal Audit 2011-2012

The auditor met with Mrs Batt on 19 October and reported that all is in order.

Clerk’s Expenses

It was unanimously agreed, following the audit to increase the payment to the Clerk to £3 per week to cover the use of the computer and telephone.

9.      PLANNING

 Please see attached list.

10.    FORUM FOR EXCHANGE OF INFORMATION BETWEEN COUNCILLORS

             Mr Krause reported on behalf of Mr Howard that in excess of 200 dogs per day are walked

             on Hothfield Heathland.  It may be necessary to erect fencing on part of the area to protect

             the ground nesting birds.

             Access to the car park beside the football field is being discussed with our Borough Councillor,

             with regard to traffic calming along Cade Road.

             Councillors agreed to invite Ian Rickards to attend either the January or the February meeting,

              as well as the Annual Parish Meeting if he is available.

             Mrs Turner and Mr Patel, along with Mr Patten, are meeting with Mrs Parker, at the

             Bluebell Centre on Wednesday.  Mrs Turner is meeting the head teacher of Charing School

             on Thursday.

             We will investigate the best way to petition for BT Infinity.  Mr Patel will talk to

             Mr Grenfell-Banks to see if he can organise an e-petition with a copy for the Post Office.

There being no further business the meeting closed at 8.45 pm.

HOTHFIELD PARISH COUNCIL

PLANNING APPLICATION RECORD 2011

DECISIONS TO BE TAKEN AT MEETING TO BE HELD 14 NOVEMBER 2011

11/00073/AS     Mr M Keeys, 1 & 2 Yonsea Villas, Maidstone Road, Hothfield, Ashford, Kent TN26 1AF

                                       Amended Plans for:-

                                       The demolition of the two Yonsea Farm Cottages and the construction of

                                       two detached replacement dwellings

                                       Parish Council:  Support

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