APRIL 2011 PARISH COUNCIL
MEETING MINUTES

Minutes of the Ordinary Parish Council Meeting

held at The Bluebell Centre, Hothfield,

on Monday 11 April 2011 at 7.00pm

[ DRAFT - to be formally accepted at next meeting ]

PRESENT:                                               Mr L Krause (chair), Mrs P Sutcliffe, Mr J Collins,

                                                                   Mr P Howard, Mr D Parker

                                                                   Mr D Beckley, Community Warden

PARISH CLERK:                                     Mrs J Batt

BOROUGH COUNCILLOR:                            

MEMBERS OF THE PUBLIC:    There were 5 Members of the Public present.

1.    APOLOGIES FOR ABSENCE

Apologies for absence were received from Mrs A Bramfitt, Mrs K Pender, Mrs S Whittington (prior engagement) and Mr A Rawlins (business commitment).

2.       DECLARATIONS OF INTEREST

Mr Howard declared an interest in Planning Application No. 11/00257/AS.

i)    Updating of Declarations of Interest for the Code of Conduct

                  Councillors are reminded that they should update their Declarations of Interest

                  with the Monitoring Officer if necessary.

3.    PUBLIC INTERVAL

There meeting was opened to Members of the Public from 7.05 - 7.36 for questions and comment.   

4.    ACCEPTANCE OF MINUTES OF PREVIOUS MEETING

 Minutes 96 were accepted and it was unanimously agreed that Mr Krause should sign them as a true record of the meeting.

Proposed  Mr Collins                Seconded  Mr Parker

5.    MATTERS FOR REPORT ARISING FROM THE PREVIOUS MINUTES

Mr Howard contacted Countrystyle following the last meeting and they have offered to sponsor a litter bin. Councillors accepted their kind offer.  The bin has been ordered and the Countrystyle logo will be displayed on both sides.  The Parish Council will only have to pay £150 towards the cost.

During the month Mr Howard ordered 2 posts to enable him to erect the village sign.

All Councillors unanimously agreed to the cost of £30 + VAT.

KCC have moved the salt bin from Ram Lane to Beech Drive.

The Delay Timer was installed last Wednesday.  We are still waiting for the signs to be put up.

6.   RISK ASSESSMENTS

 Mrs Marden has a copy of the Risk Assessment for the Village Hall.

7.    CORRESPONDENCE AND GENERAL COUNCIL BUSINESS

KCC Environment, Highways and Waste Directorate:  Adoption of the revised Statement of Community Involvement 2011

Email Correspondence

Mr Krause did not bring any emails to the attention of councillors. 

i.   Anti Social Behaviour and Littering

Mr Beckley updated councillors on the situation within the village.

We received an email from ABC following a complaint they received from a member of the public regarding grass and dog fouling on the play area and MUGA.  Mr Marden cleared the area twice during the month, following this complaint.

Concern was expressed that younger residents are once out on the roads again on quad bikes and beach buggies. Complaints have been received from the residents of Coach Drive.

Councillors were warned about a spam email that is being sent to some councils regarding  EPS’s

PC Chris Miller has left Hothfield and has been replaced by PC Hastings.      

ii.   Wealden Wheels

Councillors authorised payment of a cheque for £500 for the subscription for the coming year.

The service will be advertised in the Hothfield Newsletter and Mr Krause offered to obtain some leaflets to put in the Post Office.

iii.  Annual Parish Meeting and Annual Parish Council Meeting

The Annual Parish Meeting is due to be held on 6 May and the Annual Parish Council Meeting on 9 May.   

8.    FINANCE

Clerks Salary – Change to monthly payment due to HMRC instruction to set up PAYE

Resolution:  Councillors unanimously agreed to pay the Clerk monthly in future to allow her to operate PAYE for her salary.                                                                   

         Accounts to be paid

            Resolution:  Councillors unanimously agreed to pay the above accounts.   

            Bank Reconciliation as at 31 March 2011

         Balance per Cash Book                                          Balance at Bank

            Opening Balance  27172.85                                     Reserve Account  12558.35

          Plus Receipts        17255.02                                    Current Account         114.00

                                       44427.87                                     NatWest Bond     10680.73

          Less Payments     18259.57                                     Youth Project a/c     2292.72

                                       26168.30                                     NatWest Bond        1006.66

                                                                                                                        26652.46                                                                                                    

                                                                                          Less u/c cheques            4.16          

                                                                                                                             480.00

                                                                                                                         26168.30

            Earmarked Funds   

           Available Funds

           Balance at Bank                        26168.30                               

           Less paid 11.04.11                       1662.54          

           Less Earmarked Funds               6668.43

                                                               17837.33

           Less Youth Project Funds          2292.72

                                                               1006.66

         NatWest Bond (3 mths notice) 10680.73

         Available Funds                          3857.22

9       PLANNING

 Please see attached list.

 We have received Definitive Map Modification Order No 1 2011

10.   FORUM FOR EXCHANGE OF INFORMATION BETWEEN COUNCILLORS

Mr Howard and Mrs Sutcliffe will progress the Best Kept Garden Competition.

The provision of a notice board and setting up a sub committee to deal with at finance and policies will be discussed at the next meeting.

Mr Krause is still waiting to hear from AwCRK regarding the Housing Survey.

There being no further business the meeting closed at 9.00 pm.

HOTHFIELD PARISH COUNCIL

PLANNING APPLICATION RECORD 2011

DECISIONS TAKEN AT MEETING HELD 11 APRIL 2011

11/00257/AS     Mr M Sandford re Black and White Bungalow, Godinton Park, Godinton Lane,

                          Hothfield, Ashford, Kent TN23 3BP

                          Erection of single storey rear extension

                                  Parish Council:  Support

11/00328/AS     Mr M Stallwood, The Kings Head, The Street, Hothfield, Ashford, Kent TN26 1ES

Amended scheme to that approved under 10/01061/AS; retention of existing

 toilet block and extension to north elevation; fenestration changes to north,

south and west elevation; velux rooflights to roofslope to north elevation; erection

of fencing and hard standing to rear of site

Parish Council:  OBJECT on the grounds that the Parish Council questions

the need for a hard standing over half of the rear garden area, especially

when there are already facilities for parking 4 cars and this property is going

to be a normal family home.

11/00329/AS     Mr M Stallwood, The Kings Head, The Street, Hothfield, Ashford, Kent TN26 1ES

Amendments to approved Listed Building Consent reference 10/00182/AS to

include the retention of C20 side extensions to north elevation and insertion of

glazed doors and replacement glazed roof to conservatory

Parish Council:  Support

 

11/00368/AS     Mr C Digby Bell, Hurst Mill Cottage, Ram Lane, Little Chart, Ashford, Kent TN25 4LT

                        Erection of dormer window to south elevation of garage, conversion of garage to ancillary
                        living accommodation and erection of a ground floor link to main house

Parish Council:  Support

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