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NOVEMBER 2010 PARISH COUNCIL Minutes of the Ordinary Parish Council Meeting held at The Bluebell Centre, Hothfield, on Monday 8 November 2010 at 7.00pm [ DRAFT - to be formally accepted at next meeting ]
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PRESENT: Mr L Krause (chair), Mrs P Sutcliffe, Mrs S Whittington Mr J Collins, Mr D Parker and Mr A Rawlins
PARISH CLERK: Mrs J Batt
BOROUGH COUNCILLOR:
MEMBERS OF THE PUBLIC: There were no Members of the Public present.
1. APOLOGIES FOR ABSENCE An apology for absence has been received from Mrs A Bramfitt (illness), Mrs K Pender (illness) and Mr P Howard (prior engagement).
2. DECLARATIONS OF INTEREST There were no Declarations of Interest.
i) Updating of Declarations of Interest for the Code of Conduct Councillors are reminded that they should update their Declarations of Interest with the Monitoring Officer if necessary.
3. PUBLIC INTERVAL There were no Members of the Public present.
4. ACCEPTANCE OF MINUTES OF PREVIOUS MEETING Minutes 92 were accepted and it was unanimously agreed that Mr Krause should sign them as a true record of the meeting. Proposed Mr Parker Seconded Mr Collins
5. MATTERS FOR REPORT ARISING FROM THE PREVIOUS MINUTES Mrs Whittington pointed out that the item on Extended School Activities should read 10 after school sessions at £146 each.
6. RISK ASSESSMENTS There were no items for report. 7. CORRESPONDENCE AND GENERAL COUNCIL BUSINESS KALC Agenda for AGM ABC re Single Grants Gateway Guidance English Rural Housing Association KCC Bold Steps for Kent: The Medium Term Plan to 2014/2015 – Consultation Draft KALC AGM Kompan RSS KCC Proposed Changes to Planning Application Validation Process ABC Consultation of ABC’s Policy on licensing Sex Shops, Sex Cinemas and Sexual Entertainment Venues Clerk and Councils Direct Lappset Playworld
Email Correspondence Mr Krause brought the email from KCC regarding Salt Bags to the attention of the Parish Council. The Clerk was asked to contact our insurance company and ask for confirmation that Aviva will honour our Public Liability Cover if we decide to proceed.
i. Tidying the Village Resolution: It was unanimously agreed to alter Mr Marden’s Job Description to read:-
Clear litter from the following:-
The pavements and gutters along School Road as far as and including the corner of School Road and The Street.
Clear litter from The Bus Stop in School Road
Clear litter from the MUGA and surrounding area including the Recreation Field.
It was also agreed that we should talk to Mr Marden and Mr Beckley about removing the bin from the MUGA area as it is not being emptied.
Mr Marden is to train a temporary replacement to carry out the litter picking around Hothfield in the event of his being absent for any reason. The Clerk will draw up a temporary contract of employment.
Action: Mr Krause, Mrs Whittington and Parish Clerk
ii. Village Hall Nothing to report.
iii. Funding from Charitable Bodies Nothing to report.
iv. Antisocial Behaviour and Littering We have been experiencing problems with the youths firing catapults around the village. The police, our PCSO and Community Warden have been monitoring the situation and were very vigilant over the Halloween and Bonfire Night period.
There has also been some graffiti using chalk on the MUGA.
v. Bus Shelter The Clerk accepted the quote from DATA Tooling.
vi. MUGA We are waiting for the check meter to be put in to test the existing electricity meter. If our meter is not faulty we will be charged around £33. Mr Howard is meeting the engineer next week.
vii Pavement Access for Mobility Scooters Kent Highway Services have agreed to lower the pavements around the village to allow access for mobility scooters.
An email has been received from Mr Parker and others thanking the Parish Council for their help with this matter.
viii Recreation Area Nothing to report.
ix Parish Visit -KHS Jennie Wickenden is meeting with Mrs Whittington next week and Mrs Whittington asked Councillors to let her know of any issues they wish her to bring to Jennie’s attention.
x. Wealden Wheels Mr Krause reported that Wealden Wheels have agreed to reduce Hothfield’s subscription to £500. He has secured £150 from the Thanet Charities towards the subscription and hopes that the Hothfield Education Foundation will also contribute £150. Wealden Wheels are applying to Councillor King on our behalf for the remainder of the balance.
Some concerns were raised that no one will use the service but after discussion the following was agreed:-
Resolution: Councillors unanimously agreed to subscribe to Wealden Wheels until March 2012 and to pay the balance of the Subscription from Parish Council funds if necessary. Payment of the subscription will be reviewed in March 2012. 5:1 abstention.
Councillors also agreed to transfer the remaining balance of £72.62 from the Village Appraisal to be used towards the Wealden Wheels Subscription as this Subscription was one of the requests that came from the Village Appraisal. Proposed Mrs Whittington Seconded Mr Parker 8. FINANCE Accounts to be paid
Resolution: Councillors unanimously agreed to pay the above accounts.
Bank Reconciliation as at 13 September 2010 – Statements C/A 396, R/A 161 and BDRA 6 Balance per Cash Book Balance at Bank Opening Balance 27172.85 Reserve Account 19921.82 Plus Receipts 14302.40 Less u/c cheques 327.88 41475.25 19593.94 Less Payments 10120.45 Current Account 100.00 31354.80 NatWest Bond 10657.91 BDRA 1002.95 31354.80
Business Direct Reserve Account The Business Direct Reserve Account was opened on the instruction of the Big Lottery and is to be used to administer the funding of the Youth Project. The account was opened in May using the donation from the Parish Council towards this project of £1000. We have accrued interest of £2.95.
Hothfield Education Foundation donated £1000.00 towards the project and the first payment from the Big Lottery of £899.00 was received in September. Both these amounts were paid into the Parish Council’s bank account. The Parish Council paid £210 for the hire of the Village Hall from its account.
Resolution: It was unanimously agreed to transfer all monies relating to the Youth Project into the BDRA as follows:-
Donation from Parish Council £1000.00 BDRA Accoung Balance 29.10.10 1002.95 Donation from HEF 1000.00 Cheque written 08.11.10 1689.00 Big Lottery Grant Payment 899.00 2691.95 Interest received 2.95 2901.95 Paid to Village Hall 210.00 2691.95
The Clerk wrote a cheque for £1689.00 and this money will no longer be included in the Parish Council’s financial statements. Mrs Sutcliffe will keep the accounts for the BDRA. Earmarked Funds
Available Funds Balance at Bank 31354.80 Less t/ferred to Yth Project 2691.95 Less Earmarked Funds 10323.13 18339.72 NatWest Bond (3 mths notice) 10657.91 7681.81 Less paid 08.11.10 1532.88 Available Funds 6148.93
Budget Councillors took a copy of the latest financial statement and will set the budget at the January meeting. It was agreed that we do not want to increase the Precept.
Insurance of Village Assets Councillors authorised payment for the increased cover on Village Assets.
Big Lottery Fund Grant Update Nothing to report.
10. PLANNING No applications received.
We have received notification that KCC is re-consulting on the Proposed Diversion of Public Footpath AW170 (part) Hothfield
11. FORUM FOR EXCHANGE OF INFORMATION BETWEEEN COUNCILLORS Mr Rawlins reported that he had been very impressed with our Village Policeman following a recent theft from his property.
Mrs Whittington asked councillors to write to the Village Hall Committee and thank them For all the work they put into the Halloween Party. It was a great success.
Action: Clerk
Mr Parker suggested that an item on Anti Social Behaviour should be put in the Newsletter.
Action: Mrs Whittington
There being no other business the meeting closed at 8.35 pm.
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| Last update: 25.11.2010 | © 2010 Hothfield Parish Council |
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